Notice of annual meeting

Notice of Annual Meeting, Expenditure Review, Budget Presentation and Elections

The Mill Creek Rifle Club Annual Membership Meeting will be held at 7:30 p.m., March 2, 2020, by web video conference only. No live meeting will be held in the Mill Creek Clubhouse.

Members will conduct the following business:

1. Review a presentation of 2020 club expenditures by Treasurer Ralph Goodrich.
2. Vote to approve the 2021 annual club budget as recommended by vote of the Board of Directors at its January 2021 monthly meeting.
3. Hold elections for all four annually elected officers and three of the six biannually elected directors. Those positions will include:
• President. The President's responsibilities include conducting all membership, Board, annual and special meetings, and assigning tasks to other Board members, including coordination of such tasks as needed to manage the affairs of the Club. The President or his designate shall also be the Club's official spokesperson to all entities outside the Club.
• Vice President. The Vice President assumes the responsibilities of the President in his absence, and may also assume the authorities of the President in cases of extended absence. In addition, the Vice President is responsible for scheduling, coordinating and obtaining Board approval for all scheduled range events, except those on the Law Enforcement Range. This duty includes preparing and maintaining a current schedule to be published on the club website.
• Treasurer. The Treasurer is responsible for securing and maintaining Club banking arrangements, paying authorized Club expenses, maintaining and advising the Board on current bank balances, preparing and maintaining a Club statement showing budget and year-to-date expenditures, preparing and filing tax returns and related financial reports, and securing Club insurance. The Treasurer also maintains all Club affiliations as determined by the Board.
• Range Officer. The Range Officer is responsible for executing and maintaining contracts for use of the Law Enforcement Range consistent with arrangements determined by the Board. This task includes overseeing range scheduling by the various Law Enforcement Agencies under contract, billing those agencies for range use, providing copies of those bills to the Secretary, and maintaining a current posted schedule of Law Enforcement Range use.
• Membership Director. This position is responsible for all screening, interviewing, dues and fee collections and processing of candidates for membership and be responsible for all new member safety briefings.
• Construction Director. This position secures the necessary labor and materials for construction projects approved by the board and membership, including obtaining bids and assuring work is done at lowest cost consistent with good quality. This position is also responsible for evaluating work prior to payment.
• Public Relations Director. This director manages the club website and distributes electronic and other communications following the president’s approval. This position is not the Club’s official spokesman.

A nominating committee will present a slate of candidates for office. Per the by-laws, no nominations will be accepted from the floor at the March 2 meeting. Nominations may be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it..

Watch your email inbox or this space for a link on how to log into the web video conference. IMPORTANT: Please note that in order to vote on any motion presented at the meeting, you must have your membership ID and number available for presentation. Board members will be checking members into the call, in order to ensure only current members vote, in accordance with the club's bylaws. Even if you call in by telephone, you must be prepared to present your current membership number associated with your name in order to vote.